assessment of qualifications
Discover how the Assessment of Qualifications service can help you verify your educational credentials for employers or institutions. Not sure if you need one? Call us at 1300 467 822, and we’ll guide you through the process.
Assessment of Qualifications
Assessment of Qualifications
Welcome to our Assessment of Qualifications page. This service is often requested by individuals at the request of employers or educational institutions. If you find yourself in need of an assessment but haven’t been explicitly asked to obtain one, we recommend giving us a call at 1300 467 822 to determine if this service is right for you.
Please note that if you are applying for study through QTAC, you do not need to apply separately for an Assessment of Qualifications. Your qualifications will be assessed as part of the QTAC application process, and this is included in your application fee.
You can have your qualifications formally assessed to find out what rank they will be given.
An Assessment of Qualifications can assist if:
- you are planning future study at a non-QTAC partner institution
- you are applying to Queensland Fire and Emergency Services.
An Assessment of Qualifications does not:
- help if you have already lodged a QTAC application. An assessment will be done as part of your application
- tell you if you meet minimum course entry requirements
- tell you if your qualifications will be accepted by the institution you want to study at
- certify your overseas qualifications as comparable to Australian qualifications.
Phone us on 1300 467 822 before requesting an Assessment of Qualifications. We may be able to help with information about ranks for common qualifications over the phone.
How to use this service
- Download and complete an Assessment of Qualifications request form.
- Call us on 1300 467 822 to process payment.
- And lastly, submit your completed Assessment of Qualifications request form, and supporting documentation to aoq@qtac.edu.au for assessment.
Cost of service
$177
How long does it take?
You will usually receive the statement in 10-15 business days.
Documentation guidelines
To be assessed, your qualifications must be documented. The general guidelines are:
- submit copies of your original documents
- make sure your copy is clear, easy to read and no parts have been cut off
- submit any foreign language documents in the original language and a full official English translation.
Note: do not submit extract translations as they are not accepted.
The documentation you need to provide depends on your qualifications. See below for an outline to assist you with providing the correct information.
Assessment of qualifications documentation guide
Year 12/Secondary studies
- Academic transcript showing all final-year subjects and grades (including fails) and proof of award/completion.
- Note: Only completed secondary studies are assessed.
Preparatory programs
- Academic transcripts showing all subjects undertaken, results (including fails), key to the grading system, name of award, and proof of award/completion if applicable.
Certificates
Academic transcript showing all subjects undertaken, results (including fails), key to the grading system, name of award, and proof of award/completion if applicable.
Note: do not include Australian Qualifications Framework (AQF) Certificates I or II, incomplete AQF Certificates III or IV, or courses shorter than eight weeks (less than 180 hours) as these cannot be assessed.
Tertiary
- Academic transcript showing all subjects undertaken, results (including fails), key to the
grading system, name of award, degree certificate, and proof of award/completion if
applicable.
Trades or traineeships
- Australian, achieved prior to introduction of AQF in 1995 – certificate showing trade or
traineeship completion from relevant government or issuing body. - Australian, achieved since 1995 – AQF qualification (eg Certificate III, Diploma etc) academic
transcript showing all subjects undertaken, results (including fails), key to the grading
system, name of award, and proof of award/completion from your registered training
provider. - Overseas, any year – certificate of trade or traineeship completion from relevant
government or issuing body, and documents for any associated academic qualification
including academic transcript showing all subjects undertaken, results (including fails), key to
the grading system, name of award, and proof of award/completion.
Other professional qualifications
Australian nursing/health care qualifications – achieved through hospital-based or registration body training, and/or any overseas nursing/health care qualifications
- Certificate of registration from relevant governing body.
- Note: Your annual nursing licence is not sufficient.
Australian nursing/health care qualifications – achieved as academic qualifications
- AQF qualification (e.g. Certificate III, Diploma etc) academic transcript showing all subjects undertaken, results (including fails), key to the grading system, name of award, and proof of award/completion from your registered training provider.
Music, dance, speech and drama
- Completion certificate.
- Note: for Australian Music Examinations Board (AMEB) grade 7 or 8 qualifications a theory certificate may also be required. Contact QTAC on 1300 467 822 for more information.
Language qualifications – translating and interpreting or language proficiency, membership of professional associations for which qualifying examinations were undertaken
- Official award completion certificate.
Fire service, ambulance service
- A letter or certificate of service from your supervisor/personnel officer/commanding officer, giving length of service and occupation.
Merchant marine
- Certificate of competency.
Civil aviation, Commercial Pilot licence
- Licence certificate.
Police
- Certificate of service that states rank on discharge and dates of service.
Defence forces
One of the following:
- A full PMKeyS statement containing a complete service record which is available to serving members of the Armed Forces. The statements contain current rank, date of enlistment, length of service, current occupation, posting and promotion history. (You can blank out any personal information such as home address and next of kin, before submitting a copy of the document.) Note: Certificate of Enlistment is not sufficient.
- A letter from your supervisor/personnel officer/commanding officer giving rank, length of service, and, if possible, occupation.
- Certificate of service that states rank on discharge and dates of service.
Special Tertiary Admissions Test (STAT)
- A copy of your official statement of test results.
Employment experience
Employment experience – company
It is essential that your employment experience be substantiated by copies of statements from your employers. Each employer’s statement must include all details listed below. Statements missing any details cannot be assessed.
- must be written on official company letterhead
- date the statement was written
- job title
- duties performed
- type of employment (full-time, part-time or casual) and hours per week or total hours for the period worked
- start date (mm/yyyy) and end date (mm/yyyy) of service, or stating that you are still currently employed, if applicable
- position and signature of your employer (or person authorised by your employer to write the statement eg Human Resources Officer)
- if multiple roles have been held within the same organisation, start date (mm/yyyy) and end date (mm/yyyy) and hours worked for each of these roles must be noted.
*Do not submit: duties statement, job description, personal resume, curriculum vitae, group certificate, pay slip, tax return, separation certificate, employment contract, or similar.
Employment experience – self-employed
If you have been self-employed, it is essential that your self-employment be substantiated by copies of statements from your accountant, solicitor or tax agent. Each statement must include all details listed below. Statements missing any detail cannot be assessed:
- must be written on the official letterhead of your accountant, solicitor or tax agent
- date the statement was written
- type of business you conduct(ed)
- job title
- duties performed
- start date (mm/yyyy) and end date (mm/yyyy) of service, or stating that you are still self-employed, if applicable
- type of employment (full-time, part-time or casual) and hours per week or total hours for the period worked
- length of time the accountant, solicitor or tax agent has been of service to you and the relevant business
- position and signature of your accountant, solicitor or tax agent.
*Do not submit: duties statement, job description, personal resume, curriculum vitae, group certificate, pay slip, tax return, separation certificate, employment contract, or similar.
Please note: Where academic transcripts are mentioned above, an official academic transcript is required. Documents such as statements of attainment, result slips, or award element certificates are not sufficient.
Essential information
Keep checking these pages, as they are date-specific, updated regularly, and contain important information that you’ll need as you plan to submit your application for each offer round.