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Performance reporting and monitoring

QTAC is required to collect data for the purpose of Program assurance, including reporting on the scholarships funded and demonstrating compliance with the guidelines and achievement of Program objectives.

QTAC is required to submit performance reporting to the department on, among other things, Scholarship Recipient study participation and completion, internship completion and performance, and administration of funding.

Legislative authority

The arrangement under which public money is, or may become payable by the Australian Government for the Program can be found in the Appropriation Bill (No. 1) 2017-2018.

Evaluation

The Department will evaluate the program to measure how well the outcomes and objectives have been achieved.

The success of the measure will be assessed by comparing Scholarship Recipients with non-participants in the following areas:

  • the number students engaging with STEM disciplines
  • the mobility of students
  • the level of qualifications studied
  • the rate of course completion.

Scholarships Recipients and QTAC are required by their respective agreements to provide information to help with this evaluation.

Probity

The Australian Government will take reasonable steps to ensure that the application process is fair, is conducted according to the published guidelines, and incorporates appropriate safeguards against fraud, unlawful activities and other inappropriate conduct.

Note: These guidelines may be changed from time-to-time by the Department. When this happens, the revised guidelines are published on the Department’s website and on GrantConnect.

Complaints process

Feedback, enquiries and complaints relating to the Program must be sent to QTAC.   

QTAC will respond to all enquiries in the first instance. If the matter cannot be resolved by QTAC, it will be referred to the Department for review.

If you do not agree with the way the Department has handled your complaint, you may complain to the Commonwealth Ombudsman. The Ombudsman will not usually look into a complaint unless the matter has first been raised directly with the Department.

The Commonwealth Ombudsman can be contacted on 1300 362 072 (toll free), by email, or via their website.

Conflict of interest

A real or perceived conflict of interest may arise if the department’s staff, the Scholarship Support Organisation, Scholarship Applicants or Recipients, or Internship Host Organisations have a:

  • professional, commercial or personal relationship with a party who is able to influence the application selection process
  • relationship with, or interest in, an organisation, which is likely to interfere with or restrict the applicants from carrying out the proposed activities fairly and independently or
  • relationship with, or interest in, an organisation from which they will receive personal gain because the organisation receives funding under the Program.

Applicants will be asked to declare, as part of their application, any perceived or existing conflicts of interests or that, to the best of their knowledge, there is no conflict of interest.

If an applicant later identifies that there is an actual, apparent, or potential conflict of interest or that one might arise in relation to an application, the applicant must inform the Scholarship Support Organisation in writing immediately. Assessment panel members and other officials, including the decision maker, must also declare any conflicts of interest.

The chair of the Assessment Panel will be made aware of any conflicts of interest and will handle them as set out in Australian Government policies and procedures. Conflicts of interest for Australian Government staff will be handled as set out in the Australian Public Service Code of Conduct (Section 13(7)) of the Public Service Act 1999. We publish our conflict of interest policy available on the department website.

Privacy: confidentiality and protection of personal information

Scholarship Applicants’ and Recipients’ personal information will be treated according to the Australian Privacy Principles and the Privacy Act 1988. This includes informing Scholarship Applicants and Recipients:

  • what personal information will be collected
  • why Scholarship Applicants’ and Recipients’ personal information is collected
  • who Scholarship Applicants’ and Recipients’ personal information will be given to.

Scholarship Applicants and Recipients are required, as part of their application, to consent to use and disclosure of personal information for the purposes of the Program.  Disclosure will include disclosure by the Scholarship Support Organisation to the department and may include publication of personal information of successful applicants.

The Australian Government may also use and disclose information about Scholarship Applicants and Recipients under the Program in any other Australian Government business or function. This includes giving information to the Australian Taxation Office for compliance purposes.

Personal information may be revealed to:

  • Commonwealth employees and contractors to help us manage the Program effectively
  • employees and contractors of our department so we can research, assess, monitor and analyse our programs and activities
  • employees and contractors of other Commonwealth agencies for any purposes, including government administration, research or service delivery
  • other Commonwealth, State, Territory or local government agencies in program reports and consultations
  • the Auditor-General, Ombudsman or Privacy Commissioner
  • the responsible Minister or Parliamentary Secretary
  • a House or a Committee of the Australian Parliament.

The Department may share the information you give it with other Commonwealth agencies for any purposes including government administration, research or service delivery and according to Australian laws, including the:

The Scholarship Agreement includes any specific requirements about special categories of information collected, created or held under the Scholarship agreement.

Freedom of information

All documents in the possession of the Australian Government, including those about the Program, are subject to the Freedom of Information Act 1982 (FOI Act).

The purpose of the FOI Act is to give members of the public rights of access to information held by the Australian Government and its entities. Under the FOI Act, members of the public can seek access to documents held by the Australian Government. This right of access is limited only by the exceptions and exemptions necessary to protect essential public interests and private and business affairs of persons to whom the information relates.

All Freedom of Information requests must be referred to the Freedom of Information Coordinator in writing by: 

Mail: Freedom of Information Team Leader
Legal and Investigations Group
C50MA10
GPO Box 9880
CANBERRA  ACT  2601

Freedom of Information requests can also be referred to the Freedom of Information Coordinator by email.

For more information, visit the Department’s website. 

 

Page last updated: 04 Dec 2017